Living in the greatest technological time in the history of mankind, it is foolish for small business owners to not take advantage of all that technology has to offer. Why would a company knowingly contribute to the abundance of paper waste this country produces every year if there were digital options available? Luckily, there are a number of ways companies like yours can go green and reduce their carbon footprints. With new, incredibly efficient software and applications being developed and tweaked daily, your company is all but guaranteed to find uses of this technology. If you want to reduce your company’s carbon footprint and to run your company more efficiently, think about implementing the following three suggestions in your office.
Complete and Manage Invoices Online
While most companies still rely heavily on paper to conduct daily business, this doesn’t have to be the case. When you manage your invoices online, you not only save paper, but you simplify your bookkeeping process. Online invoicing – thanks to software and the internet – allows you to update and create documents on the go.
One of the easiest ways to reduce your company’s carbon footprint is to reduce paper consumption however possible. When you utilize online invoicing, you aren’t required to print anything, as you can access your documents from any computer. No longer will you need to print and store your invoices, monthly reports and other documents in the office. Online invoicing allows small business owners to also send reminders and other notes directly to client email inboxes, reducing your paper waste and costs.
Accept Credit Cards Online
Online credit card processing is considered one of the least understood concepts amongst small business owners, but this green practice is one that allows your company to increase profits while reducing waste. Delivering one individual’s bills and invoices electronically can save up to six pounds of paper per year.
When you accept credit cards online, you eliminate all of the paper waste that comes with a purchase – the receipt, shipping information and confirmation, and any additional documents your company sends to your clients. Requiring customers provide an email address when completing their purchase can further eliminate credit card processing waste. By emailing receipts and warranty documentation, you can reduce your company’s paper waste even further, while also keeping money in your pocket.
Utilize Accounting Software
Unless your bookkeepers demand to do your corporate taxes by hand, your company can benefit greatly from accounting software for small businesses. Finding the right accounting software for your company will make your tax season significantly less stressful, and will remove the need for your books. No longer needing to print all of your accounting documents and no longer needing to purchase paper products for your bookkeeping, small business accounting software is the gift to give your bookkeepers and CPA this year. Simplify your life and the lives of your employees, reduce your paper consumptions, and go green with accounting software. And if you think there isn’t a software option out there for your company’s niche market, think again. Many software manufacturers are creating industry-specific software, resulting in easier use that is tailored for your industry.
When you choose to use accounting software for your small business, there are a couple of things you may not be thinking of that can further reduce your company’s carbon emissions. Begin by tracking all of your handwritten information. Rather than scribble a note down for you to come back to later, transition to using spreadsheets for additional information you need to pass on to your bookkeepers. More often than not, this information is vital and the last thing you want is to have your bookkeeper pestering you for information that you accidentally tossed in the garbage.
Lastly, if your company hasn’t already done so, set every employee up to receive their pay by direct deposit. Rather than continue to cut paper checks for your workforce, you can submit your payroll payments through direct deposit – which many accounting software options allow you to complete with minimal information. Let’s do some simple math. Say your small business has ten total employees. If you pay your employees every week, that’s 40 checks and envelopes you use each month, or 480 of each every year. Four hundred and eighty! With accounting software allowing you to submit payments electronically, you’re unnecessarily wasting paper each day you let pass without purchasing accounting software.
There is no one-size-fits-all approach to creating a greener office. However, with just a little bit of research, you can determine how your company is wasting resources and how to reduce this waste. Whether you run a Fortune 500 company or work as a freelancer, there are always areas in which we can improve. Do your part and reduce your company’s carbon footprint today.
This helpful business information was provided by Bradley Derringer, a tech blogger for TechBreach.