Moving into a new office: Utilising the space

Moving into a new office: Utilising the space

Even within the current economic climate, a number of businesses are experiencing periods of exponential growth. If your company is one of these, you may find that your changing business needs require a larger office space. Here are some top tips on how to select and utilise your new office…

Room to grow

When selecting your office, make sure you choose one that will not only be big enough for your workforce now but also in the foreseeable future.

It would be a pointless exercise to move into a building that only just accommodates for the number of employees you currently have, as in a few months’ time that number could have rapidly grown.

When viewing your potential new office, map out where additional workstations could be installed should your numbers increase. This may make finding the perfect office a little harder, but in the long run it will be worth it to avoid having to move again.


As your business grows, you may find you need to invest in additional equipment for the office.

With an increased number of staff, you may find you need lockers to safely house your staff’s belongings throughout the day. Likewise, if the number of computers increases in your office, you may need to install structured network cabling to simply link all your devices together in an easy to maintain network.

Your trusty inkjet printer may have been able to handle your printing needs when you were a smaller business, however it may feel the strain with increasing printing demands now your business is larger.

It could be worth buying a more professional printer that can quickly and easily print numerous documents. Allocating a dedicated printing room for your printer will contain all the stray, uncollected printouts, keeping the office looking more organised too.


One of the most important things to think about when moving into your new office is how you will design the layout.

Practicality is the most important thing to remember. If your business is made up of sections or teams, it is wise to sit these all together.

Whilst they may have been able to sit anywhere when you were a smaller business, dotting members of different teams around the room will make communication and group work more difficult now that the team is larger.

It is also important to think about where your employees will eat their lunch while at work. Employees grabbing a bite to eat while sat at their desks can be a messy affair, so having a cafeteria room will keep the office looking neat while also providing a place for your staff to have a break and get to know one another.

This helpful business advice was provided by Autumn Wiberg. She has a keen interest in business, B2B relations and office design, and regularly writes on behalf of Viking UK, a leading supplier of office equipment. Compensation was received for this post.

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