Many businesses today need to keep a digital copy of their information so that they can save space and upload to the Cloud. Any business that wants to do this will require a Document Scanner. Today’s tip column reveals our Top 5 Tips for scanning your documents:
1. Before you even begin to start scanning anything into the system, make sure you have a digital filing system that you are happy with. You are going to need a file structure that makes it simple to find what you are looking for immediately.
2. Choose the most appropriate file format. Many people prefer to use PDF files as it is easy to just scan everything in this way, whether it is text or pictures or a combination of both. If you are only scanning images you might consider the JPG format or for text only you could go with TIFF, which helps with text formatting.
3. Make sure that you check to see what dpi (dots per inch) is being used as this will affect the resolution. Remember that the higher you set the dpi, the larger the file sizes you will end up with. A minimum of 200 dpi is recommended but newer scanners like the Canon CanoScan LiDE 210 Scanner have 4800 x 4800dpi resolution.
4. Your time is money and you don’t want to have to spend all day messing about with a scanner. More high-end scanners like the Fujitsu ScanSnap iX500 allow you to scan directly to any of the devices connected to your Wi-Fi network – ideal for sharing right across the office!
5. Consider what size of document you will be scanning. Plans are usually drawn up on A3 paper that will not fit the vast majority of scanners so you would need to purchase a larger one such as the Brother ADS-2100 that will also handle much larger documents.