Author Emily Coltman

"VAT… is a total nonsense"

I came across a gem in my husband’s Sunday paper, written by a businessman who had had a VAT inspection.

Hunter Davies, writing in The Sunday Times, said that he found VAT "a total nonsense" because he has to spend a lot of time "collecting tax for the government", only to have to "give it all back".

He lamented the hours that businesspeople, bookkeepers and accountants have to spend administering VAT.

I think two points come out of this;

1) In effect, the business community are acting as unpaid tax collectors for VAT.

2) When your business is paid for an invoice including VAT, it may be advisable to put the VAT element aside in a separate bank account, so that you don’t spend it by accident.  It isn’t the business’s money – it’s the government’s.

My husband suggested that VAT should be abolished in favour of extra percentage points on income tax.  I’m not convinced. 

Certainly the mechanics of VAT  frequently have me tearing my hair out – witness the recent case about pure fruit smoothies.  The unprocessed fruit would be zero-rated, but once it’s whizzed in a blender, even if no other ingredients are added, and even though it still counts as one of the much-vaunted "5 a day", it becomes standard-rated.  Whoever thought that up has got too much time on their hands.

But in principle (and it doesn’t always work in practice), the VAT system ensures that people who spend more on non-essential items, pay more tax, which seems reasonable to me.

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Sage could learn from Winweb here

I’m on the phone on hold to Sage support at this very moment.

A disembodied voice tells me that my call will be answered in "9 to 10 minutes".  That’s got to be better than the "more than 15 minutes" I got when I phoned at 12.15 – lunch break time.

The question I need to ask has a "yes" or "no" answer…

If this client were using Winweb, I could have hopped on the chat support and have had an answer by now…

Sage, take note – a chat support system is good!

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Alternative simple accounting for micro-businesses

A few weeks ago I had quite a heated debate with Richard Murphy on the issue of cash accounting for small businesses. As he opposed that idea, I – and others – asked him to put forward an alternative solution, as the one point we all agreed upon was that the tax regime for small businesses is in dire need of simplification.

Further to a posting by Mike Truman on the Taxation website

Richard has responded and his article can be found here

In summary, Mike and Richard suggest that micro businesses (with a turnover under the VAT registration limit and not registered for VAT) could have the option to work out their taxable profit by:

1) Adding up the sales for the year, figure x

2) Taking a fixed percentage of sales according to what trade sector the business operates in, figure y

3) x – y = taxable profit.

This to me has advantages over cash accounting. It is less open to manipulation and teeming and lading, would be simpler for HMRC to work with since they would set the trade sector percentages, and would be very easy to work out, with far fewer ifs and buts. Also there would be no transitional arrangements since a business could easily use the simple method one year, and switch to preparing full accounts for the next – similar to when a business has to stop using the VAT flat rate scheme.

This simple method wouldn't suit all micro businesses, but for those which don't want to grow and expand but just want to tick along quietly and earn enough to run the home, and/or one man bands selling their services (interior designer, party organiser, web site designer, plumber, taxi driver, etc), I can see serious advantages.

I would though, recommend a safeguard be put in place to ensure that businesses still keep records of sales invoices, purchase invoices, cash received and spent (as in the Winweb cashbook), so that they keep track of potentially late- or non-paying customers, and make sure they have enough cash to pay bills.

Views please?

M

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Cash accounting for small businesses anyone?

Readers of Accounting Web may have seen Nichola Ross Martin’s article on the potential benefits of allowing small unincorporated businesses to prepare their accounts on the basis of cash received and spent.

At the moment this isn’t possible and all businesses have to use accruals accounting – prepayments, accruals, WIP, UITF40, the list goes on and on.  For small businesses who just want to tick along quietly and make enough to run the family home, that can be a real burden.

HMRC are looking into ways of cutting business red tape, and cash accounting is one possibility we might be able to encourage them to adopt.

Mike Truman at Taxation has now taken this up and is holding a poll so that business owners and accountants can vote on whether cash accounting would be a good idea.  Personally I think it would be an excellent idea.

May I encourage readers to go to www.taxation.co.uk and vote.

M

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Use your common sense?

A note from the Revenue to its staff tells them to "use your common sense"…

A client of ours has recently moved.  VAT know that we’re his accountants if only because we’ve been working with them on a long-drawn-out query.  But a letter from us and a phone call from the client, while they’re enough to have his Return sent to his new address, aren’t enough to change the address on VAT’s system.  They have to have a signed letter from the client.

He’s already sent this in but they haven’t received it.  So either it’s gone astray in the post, or else it’s been filed in someone else’s in-tray and forgotten about.

Common sense has also been filed in someone else’s in-tray and forgotten about, it would appear!

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Tangled in red-tape

I was on a course yesterday called “Small company reporting requirements”.

The amount of red tape and paperwork that even a small limited company needs to keep up with can be mind-boggling.

Now that the tax savings from being a limited company are not so significant, many smaller businesses (with profits under £50,000 per year) may decide not to become limited companies, to avoid the extra admin and red-tape.

If you’re a small business owner, a discussion with your accountant may help you choose which is the best course for you:

- Stay unincorporated and reduce the red-tape burden, but pay more tax

- Become a limited company, and pay less tax and have the protection of limited liability, but have more paperwork and reporting to keep up to speed with.

For example, we have several smaller clients who have chosen not to be companies, because they’ve got young families and want to have as much time as possible to spend with their children.

It’s all about what works best for you – but if you have a limited company, be sure to take advice from your accountant and make sure you are doing your best to keep up to date with all the required paperwork.

Doing it all in a rush after the year-end is not a good idea!

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