Category manage your time

To take on a senior employee in your own biz – or not.

There is a better way of building your business than taking on a senior employee. Unfortunately, this better way is risky and certainly is not possible for all types of micro-business. My preferred options/alternatives to taking on a senior employee are:

Option 1. using independent contractors/freelancers/other micro-businesses
Option 2. taking on partners or if you’re a limited company or social enterprise, other directors.

OK so I know that my two preferred options fly in the face of government advice, guru advice and business school advice which urges you to grow your business by taking on employees, particularly qualified business managers and leaders, but to me it is all a question of risk. My two options are risky but I believe, if negotiated and managed carefully, are not as risky as taking on a senior employee.

As my businesses have always been B2B service businesses my main worry and focus has always been winning and keeping customers. In over 26 years of starting and running my own businesses I’ve got a better track record of winning and keeping customers using my two alternative options than I have with employees, as executives and managers, however well trained. Most are fine but it’s the ones that are not fine that have proved deadly to our customers, our income, our profitability and most of all our own morale.

The main advantage of option 1 – independent contractors is that you retain total control of your business, it is flexible, it is a service agreement which is easier to manage in time and money than an employment contract with the associated regulations and it is a tap of skilled resource that you can turn on and off dependant on your workload and you don’t have all the associated on costs of employees including purchasing equipment.

Because most contractors/micro businesses want to continue being contracted in the future I find they become like partners of our business and we grow our businesses together. For example I have worked with the same contract trainers and the same designers and developers of learning media for over 20 years. We all pay each other on time too – as soon as we possibly can.

The main disadvantage of this option is that it can play havoc with your margin. However if you go for a very high quality and unique service you may be able to ensure the price you charge covers using contractors and remains competitive.

The main advantage of option 2 – taking on partners/directors – is that it is bootstrapping par excellence. Let me explain; I recently entered a business ‘to what do you owe the secret of your success?’ competition. My answer was ‘my business partner of 26 years, Clare Francis’.

We both invested time and money in our business, we’ll work whatever hours, whenever, in order to succeed. When times were hard we didn’t take money out of the business. We never needed status perks like employees ask for.

We are equally passionate about our customers and our offer to these customers, so much so than many are now friends too. We have complementary but different skills and most of all we trust each other – so implicitly that we don’t have to waste time overseeing each other.

I just love successful business partnerships and believe they are responsible for more successful start ups growing into substantial micro businesses than any other single factor.

My business partner Clare and her husband, Charles, also managed a very successful family business. Indeed, many of my successful micro business owner friends, who say they are going it alone aren’t really. They often, have a spouse or partner, beavering away in the background supporting the business and often holding down a job in the early stages of the start up in order to bring in family income.

Partnerships are my preferred option but it is as tough and careful a decision as deciding to live with someone.

Trust and passion is everything, in my opinion, to success in your own enterprise. This total trust and passion is there with my co-founder of the Enterprise Rockers, Tina Boden, and all the wonderful band leaders of our movement.

We trust each other so much and share the same passion that we’re all putting our own biz money and time, for no return yet, into making it all work.

So, before you do as the gurus recommend and take on a senior employee, do consider whether you’d be better using independent contractors or taking on a partner.

Gurus with Forked Tongues

Today, I want to offer some advice to all my start up and micro-business owner fans on what advice not to take from silver tongued experts and gurus.

I’m on the train. I’ve been at my publishers in London checking on new cover designs for the third edition of ‘Stripping for Freedom’ and before that I attended an entrepreneurship conference. Unfortunately, I’m with my co-author, the hopeless Tony Robinson OBE. This accounts for the unusual over garments I’ve put on for the train journey. These include a sou’wester, a plastic mac, gloves and plenty of loo paper covering my shoes.

Regular readers will be pleased to know that I’m all French today. Namely, I’m dressed by Jean-Paul Gaultier and accessorised by Louis Vuitton. I’m shod, red soled, by Christian Louboutin plus I’ve a few random dabs of Chanel – pour la bonne chance.

The first reason I’m now covered up is Robinson will at some time try to open the Dairy Stix for his coffee and later, he will open his badly shaken bottle of Diet Coke. The second reason is that when he gets bored of watching YouTube videos of himself he will want to play his favourite ‘Buzzy Bee’ game with me. This involves him telling me to say to him ‘Buzzy bee, buzzy bee, have you any honey?’ He’ll then take a few mouthfuls of Diet Coke, holding the liquid in his mouth. I’ll say ‘Buzzy bee, buzzy bee, have you any honey?’ He’ll then spray Diet Coke all over me.

Now, back to my advice on what advice not to take from the many so-called small business experts and entrepreneurship gurus you may encounter at events:

1. Ignore anything that you cannot immediately see how you could make it work for your business. There is lots of advice, purported to be useful for ‘SMEs’, 99% of all businesses, which is clearly nonsense and straight from corporate gibberland. The advice doesn’t work for the 70% of all businesses that have no employees at all and 96% of all businesses with less than 10 employees where the owner just wants to earn a decent living and does all the important work themselves.

2. Ignore anything that sounds expensive. Serious entrepreneurs with serious businesses seem to make serious investments in all sorts of things that could leave you seriously overstretched. Most start-ups and micro biz owners risk their own money in their business but have no intention of building a major corporate entity, taking on major bank loans with guarantees and/or sharing their business with outside investors.

3. Ignore anything where the speaker is not telling you ‘how’ to do something but rather is advising you to pay someone just like them to give you some good advice. It seems to me that some of the entrepreneurs speaking at events actually make their money from advising businesses or from their celebrity and investing in others’ businesses. There seems little evidence that they know how to start and run their own micro-business.

Google the speaker’s name before you attend the conference. If they aren’t credible at knowing what it’s like to be doing what you do then skive off to Harvey Nicks – it’ll be a much better use of your time.

Finally, remember the Golden Soculitherz Rule, which I understand has been adopted by those crazy #Enterprise Rockers @EnterpriseRocks: ‘If you’re starting and running a micro-biz only take advice from someone who has started and run a micro-biz or is employed by someone who has started and run a micro-biz’

3 real ways to help you stand out and build better relations with your customers

Readers of this blog and my own across at www.adrianswinscoe.com know that I write about building better and more valuable relations with your customers and your people as a way of growing your business.

Over the festive break I spent quite a lot of time ‘unplugged’ from the digital world thinking about how we can help ourselves stand out in front of our customers and, at the same time, help ourselves build better relations with past and present customers.

Here’s a few ideas that I would encourage you to think about doing more of:

  1. Automation, particularly marketing automation, is becoming really popular and there is a lot of talk about how we can automate this and that, specifically, when referring to online transactions, communication, customer service etc. Whilst I understand the rationale and efficiency of these type of efforts, I often stop and think about what this would mean to me if I were the customer on the receiving end of automation and how would it make me feel. Obviously, it will depend on the type of business you are in and the volume and size of transactions you have but do take the opportunity to stop and ask yourself what is the cost to your customer relations of trying to automate as much as you can. Try to resist the temptation to dehumanise everything. Put the time and effort in and do it yourself. In doing so, you will automatically personalise it and it will make you stand out.
  2. If you want to make people feel good about your business, make it less about the business and more about them. Here’s a simple idea: Pick up the phone/meet more customers even just to say ‘Hi’. You never know what will happen.
  3. We live in a digital age but don’t you get the feeling that you get a little overloaded from time to time with all the emails and web-based stuff that you see? How about winding back the clock a few years and try to do less by email and more by letter or postcard. We all love getting postcards and letters, right? Excited, I came across a great web-based service and set of applications for Android, iPhones and iPads called Touchnote that can help with that. What they do is allow you to upload pictures and images, write a personal message and they will post a postcard to a single or number of participants. Obviously, you have to pay for this service but what a great way to stay in touch with some of your customers and make you stand out at the same time.

What do you think? What would you add that has helped you stand out and build better relations with your customers?

How Efficient Is Your Small Business?

Time is Money

When people speak about a small business being efficient they can be referring to both time and money. As a small business owner being inefficient in either respect can be a huge mistake, perhaps not only causing you stress and financial difficulties, but maybe also your business.

Being inefficient does not mean that you are idle; more that you are yet to find the best way to make the most effective use of your time. As well as the potential for this to create a financial problem, it can also cause stress and a lack of time available to spend with you family and friends – when we start a business we often do so to improve our work/life balance, but an inefficient method of time management can be detrimental to this.

I am aware of the pressures of running a business, with this week being a particularly busy week at WinWeb.com I have been slogging along with the best of them, and that is to be expected. However, never lose sight of why you started your business and what your ultimate goal is. Here are a few tips to help keep your eye on that dream:

- Set yourself tasks and stick to them. It is easy to be distracted by other areas within your business but keep your eye on what you were hoping to achieve that day. If you continually add to your daily tasks you will never achieve them all, leading to potential stress and anxiety.

- Delegate! As a small business owner it is absolutely necessary that you are aware of everything that happens within your business, and ultimately you are responsible, it is your business after all! This does not, though, mean that you should have to do everything yourself. You should be able to rely on your staff to pick up the slack in busy periods.

- Outsource. The needs of a small business often peak and flow throughout the year. There will be times when you and your staff are able to cope with the workload placed on you, but there will be times that you will all feel the strain. During these busy periods don’t overlook the benefits of outsourcing work to skilled professionals on an ad-hoc basis.

- Keep meetings and conversations focused. When working in a team, the need to communicate is vital. But make sure you have a clear aim for the conversation and that you remain focused on the issue at hand, particularly during busy times.

I can’t say that these ideas are anything revolutionary, or that they will necessarily change your small business overnight, but getting in to good habits is the start of becoming a more efficient business person.

Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“He who would make serious use of his life must always act as though he had a long time to live and must schedule his time as though he were about to die.”

Emile Littre (1801-81) French philosopher 

To find previous Quotes of the Day look here 

Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The number of operations performed in a given time may frequently be counted when the workman is quite unconscious that any person is observing him.”

Charles Babbage (1972-1871) British mathematician and inventor, On the Economy of Machinery and Manufacture (1832) 

To find previous Quotes of the Day look here 

Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The clock not the steam engine is the key machine of the modern industrial age.”

Lewis Mumford (1895-1990) US social thinker, Technics and Civilization (1934) 

To find previous Quotes of the Day look here 

Small Business Start-Up Checklist – Time Management

Once you begin trading you will soon find that having a well-organised business is made far easier when using time management techniques.  

Things to remember:  

  • Having a defined structure to your working life will undoubtedly reduce your overall stress
  • Take advantage of the quiet period which often exists in the early days of trading to write a complete list of everything which must be done
  • Begin by listing everything the business owns and what needs to be done to keep it maintained
  • Next, focus on office operations that keep the business functioning e.g. ordering stationary and paying electric bills
  • Consider other aspects of the business such as marketing, finance and production
  • Some large tasks may need to be broken down into their component parts in order to make them easier to complete
  • Write your schedule on a calendar in your workplace
  • Check your progress weekly – if you are struggling to keep up then it is possible that you need to hire an employee or outsource some of your business functions
  • If you are initially too busy to write a plan, instead keep a brief activity log. At some stage you can review this log and identify changes you could make that would make your business more efficient
  • Always remember that ultimately your health and well-being is the number one priority during the stressful period of opening your business

This is the final part of the Small Business Start-Up Checklist. For previous stages look here  

Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The best way to fill time is to waste it.”

Marguerite Dura (1914-96) French novelist 

To find previous Quotes of the Day look here 

Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“City people try to buy time… whereas country people are prepared to kill time, although both try to cherish in their mind’s eye the notion of a better life ahead.”

Edward Hoagland (b. 1932) US novelist 

To find previous Quotes of the Day look here 

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