Category manage your time

3 real ways to help you stand out and build better relations with your customers

Readers of this blog and my own across at www.adrianswinscoe.com know that I write about building better and more valuable relations with your customers and your people as a way of growing your business.

Over the festive break I spent quite a lot of time ‘unplugged’ from the digital world thinking about how we can help ourselves stand out in front of our customers and, at the same time, help ourselves build better relations with past and present customers.

Here’s a few ideas that I would encourage you to think about doing more of:

  1. Automation, particularly marketing automation, is becoming really popular and there is a lot of talk about how we can automate this and that, specifically, when referring to online transactions, communication, customer service etc. Whilst I understand the rationale and efficiency of these type of efforts, I often stop and think about what this would mean to me if I were the customer on the receiving end of automation and how would it make me feel. Obviously, it will depend on the type of business you are in and the volume and size of transactions you have but do take the opportunity to stop and ask yourself what is the cost to your customer relations of trying to automate as much as you can. Try to resist the temptation to dehumanise everything. Put the time and effort in and do it yourself. In doing so, you will automatically personalise it and it will make you stand out.
  2. If you want to make people feel good about your business, make it less about the business and more about them. Here’s a simple idea: Pick up the phone/meet more customers even just to say ‘Hi’. You never know what will happen.
  3. We live in a digital age but don’t you get the feeling that you get a little overloaded from time to time with all the emails and web-based stuff that you see? How about winding back the clock a few years and try to do less by email and more by letter or postcard. We all love getting postcards and letters, right? Excited, I came across a great web-based service and set of applications for Android, iPhones and iPads called Touchnote that can help with that. What they do is allow you to upload pictures and images, write a personal message and they will post a postcard to a single or number of participants. Obviously, you have to pay for this service but what a great way to stay in touch with some of your customers and make you stand out at the same time.

What do you think? What would you add that has helped you stand out and build better relations with your customers?

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How Efficient Is Your Small Business?

Time is Money

When people speak about a small business being efficient they can be referring to both time and money. As a small business owner being inefficient in either respect can be a huge mistake, perhaps not only causing you stress and financial difficulties, but maybe also your business.

Being inefficient does not mean that you are idle; more that you are yet to find the best way to make the most effective use of your time. As well as the potential for this to create a financial problem, it can also cause stress and a lack of time available to spend with you family and friends – when we start a business we often do so to improve our work/life balance, but an inefficient method of time management can be detrimental to this.

I am aware of the pressures of running a business, with this week being a particularly busy week at WinWeb.com I have been slogging along with the best of them, and that is to be expected. However, never lose sight of why you started your business and what your ultimate goal is. Here are a few tips to help keep your eye on that dream:

- Set yourself tasks and stick to them. It is easy to be distracted by other areas within your business but keep your eye on what you were hoping to achieve that day. If you continually add to your daily tasks you will never achieve them all, leading to potential stress and anxiety.

- Delegate! As a small business owner it is absolutely necessary that you are aware of everything that happens within your business, and ultimately you are responsible, it is your business after all! This does not, though, mean that you should have to do everything yourself. You should be able to rely on your staff to pick up the slack in busy periods.

- Outsource. The needs of a small business often peak and flow throughout the year. There will be times when you and your staff are able to cope with the workload placed on you, but there will be times that you will all feel the strain. During these busy periods don’t overlook the benefits of outsourcing work to skilled professionals on an ad-hoc basis.

- Keep meetings and conversations focused. When working in a team, the need to communicate is vital. But make sure you have a clear aim for the conversation and that you remain focused on the issue at hand, particularly during busy times.

I can’t say that these ideas are anything revolutionary, or that they will necessarily change your small business overnight, but getting in to good habits is the start of becoming a more efficient business person.

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“He who would make serious use of his life must always act as though he had a long time to live and must schedule his time as though he were about to die.”

Emile Littre (1801-81) French philosopher 

To find previous Quotes of the Day look here 

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The number of operations performed in a given time may frequently be counted when the workman is quite unconscious that any person is observing him.”

Charles Babbage (1972-1871) British mathematician and inventor, On the Economy of Machinery and Manufacture (1832) 

To find previous Quotes of the Day look here 

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The clock not the steam engine is the key machine of the modern industrial age.”

Lewis Mumford (1895-1990) US social thinker, Technics and Civilization (1934) 

To find previous Quotes of the Day look here 

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Small Business Start-Up Checklist – Time Management

Once you begin trading you will soon find that having a well-organised business is made far easier when using time management techniques.  

Things to remember:  

  • Having a defined structure to your working life will undoubtedly reduce your overall stress
  • Take advantage of the quiet period which often exists in the early days of trading to write a complete list of everything which must be done
  • Begin by listing everything the business owns and what needs to be done to keep it maintained
  • Next, focus on office operations that keep the business functioning e.g. ordering stationary and paying electric bills
  • Consider other aspects of the business such as marketing, finance and production
  • Some large tasks may need to be broken down into their component parts in order to make them easier to complete
  • Write your schedule on a calendar in your workplace
  • Check your progress weekly – if you are struggling to keep up then it is possible that you need to hire an employee or outsource some of your business functions
  • If you are initially too busy to write a plan, instead keep a brief activity log. At some stage you can review this log and identify changes you could make that would make your business more efficient
  • Always remember that ultimately your health and well-being is the number one priority during the stressful period of opening your business

This is the final part of the Small Business Start-Up Checklist. For previous stages look here  

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“The best way to fill time is to waste it.”

Marguerite Dura (1914-96) French novelist 

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“City people try to buy time… whereas country people are prepared to kill time, although both try to cherish in their mind’s eye the notion of a better life ahead.”

Edward Hoagland (b. 1932) US novelist 

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“I’ve never seen a job being done by a five-hundred person engineering team that couldn’t be done better by fifty people.”

C. GordonBell (b. 1934) US inventor 

To find previous Quotes of the Day look here 

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Time Management – Small Business Quote of the Day

A small business quote a day keeps you thinking, inspired and entertained 

“In government it is order that matters: In action it is timeliness that matters.”

Laozi (?) Chinese philosopher 

To find previous Quotes of the Day look here 

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