To take on a senior employee in your own biz – or not.

There is a better way of building your business than taking on a senior employee. Unfortunately, this better way is risky and certainly is not possible for all types of micro-business. My preferred options/alternatives to taking on a senior employee are:

Option 1. using independent contractors/freelancers/other micro-businesses
Option 2. taking on partners or if you’re a limited company or social enterprise, other directors.

OK so I know that my two preferred options fly in the face of government advice, guru advice and business school advice which urges you to grow your business by taking on employees, particularly qualified business managers and leaders, but to me it is all a question of risk. My two options are risky but I believe, if negotiated and managed carefully, are not as risky as taking on a senior employee.

As my businesses have always been B2B service businesses my main worry and focus has always been winning and keeping customers. In over 26 years of starting and running my own businesses I’ve got a better track record of winning and keeping customers using my two alternative options than I have with employees, as executives and managers, however well trained. Most are fine but it’s the ones that are not fine that have proved deadly to our customers, our income, our profitability and most of all our own morale.

The main advantage of option 1 – independent contractors is that you retain total control of your business, it is flexible, it is a service agreement which is easier to manage in time and money than an employment contract with the associated regulations and it is a tap of skilled resource that you can turn on and off dependant on your workload and you don’t have all the associated on costs of employees including purchasing equipment.

Because most contractors/micro businesses want to continue being contracted in the future I find they become like partners of our business and we grow our businesses together. For example I have worked with the same contract trainers and the same designers and developers of learning media for over 20 years. We all pay each other on time too – as soon as we possibly can.

The main disadvantage of this option is that it can play havoc with your margin. However if you go for a very high quality and unique service you may be able to ensure the price you charge covers using contractors and remains competitive.

The main advantage of option 2 – taking on partners/directors – is that it is bootstrapping par excellence. Let me explain; I recently entered a business ‘to what do you owe the secret of your success?’ competition. My answer was ‘my business partner of 26 years, Clare Francis’.

We both invested time and money in our business, we’ll work whatever hours, whenever, in order to succeed. When times were hard we didn’t take money out of the business. We never needed status perks like employees ask for.

We are equally passionate about our customers and our offer to these customers, so much so than many are now friends too. We have complementary but different skills and most of all we trust each other – so implicitly that we don’t have to waste time overseeing each other.

I just love successful business partnerships and believe they are responsible for more successful start ups growing into substantial micro businesses than any other single factor.

My business partner Clare and her husband, Charles, also managed a very successful family business. Indeed, many of my successful micro business owner friends, who say they are going it alone aren’t really. They often, have a spouse or partner, beavering away in the background supporting the business and often holding down a job in the early stages of the start up in order to bring in family income.

Partnerships are my preferred option but it is as tough and careful a decision as deciding to live with someone.

Trust and passion is everything, in my opinion, to success in your own enterprise. This total trust and passion is there with my co-founder of the Enterprise Rockers, Tina Boden, and all the wonderful band leaders of our movement.

We trust each other so much and share the same passion that we’re all putting our own biz money and time, for no return yet, into making it all work.

So, before you do as the gurus recommend and take on a senior employee, do consider whether you’d be better using independent contractors or taking on a partner.

Top 5 Tips for London 2012

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Top 5 Tips posts from the SME Blog are always full of hints and tips for small, home & micro business owners.

1. The London Olympics are expected to cause travel chaos for small businesses and the general public this Summer. Make sure that all your vital journeys are well planned in advance and that you identify potential alternative routes if you get stuck.

2. Aside from vital journeys, it isn’t advisable to actually travel anywhere in London right before and after Olympic events. You can also expect to see increased traffic in Hertfordshire as well because all the shuttle buses going to the venues will be departing from there.

3. Keep your customers informed. Let them know that you will still be open during the Olympic period. Now would be a good time to start up a website for your business if you don’t already have one.

4. Make sure your deliveries and other services are not going to be affected by the events. Keep in close contact with suppliers so you know what is going on with them.

5. Planning is important to make sure you are adequately prepared for the festivities. Overall, the Olympics are likely to be an excellent opportunity for many small businesses to increase revenue as long as they are prepared.

The Easiest Customer May Also Be The Best

I love reading Seth Godin’s Blog – you should click over to it, it’s worth it – he has a way to extrude the essence out of all kinds of stuff and topics.

But sometimes he gets it spectacularly wrong, at least in my opinion. In one of his posts he asserts that:

The easiest customers to get are almost never the best ones.

If you’re considering word of mouth, stability and lifetime value, it’s almost always true that the easier it is to get someone’s attention, the less it’s worth.

That is looking at customers from a sales man point of few, which is so last century. To me, there is no connection between ‘a customer’ and ‘getting someones attention’!

You should focus on customers that need what you have to offer, means you don’t have to sell to them.

In that scenario, the easiest customers may just be the ones who understand and need your offering and don’t need selling to.

Life in the little league

At 5 feet 3 inches, or 1.60 metres if you work in metric, I should be used to feeling small so why then over the last 20 plus years of running my own businesses have I often felt like an inhabitant of Lilliput Land that has just seen Gulliver walk around the corner?

In the beginning when I was 20 years old as I headed off on the road to self- employment in partnership with my Mum, an old hand at being her own boss, I felt that my age was the barrier; after all what could a young whipper snapper like me know about:

A. Property Letting and Management
B. Running my own business

In answer to A, nothing but neither did Mum and people did not question her because actually she was the expert with the answers to B. We bought an existing part time business with 2 staff who were both nearly old enough to be my Mother; a situation which came with additional challenges in the beginning but soon settled in to a great working relationship and I grew a few inches, well my confidence did anyway.

Then came the ‘Old Boys Network’ of male Estate Agents in a small Yorkshire seaside town – if there was every a clan to make you feel the size of Tinkerbell they were it! Confidence knocking and disbelieving in the ability of the fairer sex to offer quality service to those either seeking to rent accommodation or let what was usually their biggest asset they drove me to despair and left me behaving like a mad dog with a meaty bone. Eventually I managed to infiltrate the network and turn a number of the more open minded chaps in to allies as for the rest they drove me to enter my business, a year after buying my Mum out, into the National Association of Estate Agents Office of the Year award. I must say this ridiculous idea may have also been driven by my raging hormones; only 6 months earlier my youngest son had been born.

To cut a very long process of entering such an award short, after a few months I received a call from the NAEA inviting me to the Lanesborough in Knightsbridge – my little provincial Agency, with a team of 4 lovely female staff, had been short listed in the Property Letting section for the United Kingdom. What pleasure I took from appearing in our local paper with the shiny runners up plaque I brought back to the office – it’s a shame as a lady I felt I could not ensure a V for victory sign appeared some where in the photo.

So ladies and gentleman I would like to leave you with the reassurance that no matter how micro your business you can always achieve something that makes you stand out from the crowd, even if you are only 5 feet 3, micro business matters don’t ever forget that!

Are you up for an adventure?

This is the ongoing tale of one tiny business – Mother’s Garden – and our journey, the lessons and never-ending learning, the pain and the glee. And I tell it in the sincere hope it will both enlighten and entertain everyone who wants to, or already has, taken that dry-throat, adrenalin-rush step to independence and who might appreciate the empathy and the company of someone going through all the same anxieties, frustrations and (fingers crossed) immeasurable fulfilment.

The greatest regrets in life, so the saying goes, aren’t the things you did, but the things you didn’t do. I firmly believe that (except bungee jumping), with the essential business caveats of needing to believe in yourself, your idea and to have done your homework with the head working in partnership with the heart.

Just as I know most journalists have a book in them, so I think most people wonder what it must be like to go it alone in business, using their experiences and knowledge gleaned from life in or out of a workplace or taking a great new idea and running with it. The sad truth is that in many cases it never gets any further than thoughts or ideas. How many great 4am business brainwaves never get on to paper, let alone on to the path to creation? Don’t roll over and nod off or think you will remember the detail when you wake up. If you are like me you won’t. Pay heed to your instincts and at least test them by exploring your idea.

Have a pencil and paper next to the bedside lamp.

Back in 1998-9 our instinct was to radically change the course of our lives, so in 2000-1 we did.

I will tell you how, where and why next week.

Are you and your customers using the same language to find each other?

Have you tried to find yourself lately?

Now, that’s not meant to be soul-searching philosophical question. What I mean by the question is, have you considered what your customers are really looking for recently? How would they describe what they are looking for? Does it match with your description of yourself, your business and the products or services that you provide?

Think of it this way. Many people buy things to help them achieve other things. For example, say you have bought some shelves from Ikea and needed a drill to help you put them up. Then, you might search for ‘drill for putting up shelves’ in Google. That’s a pretty normal thing to do these days. Right?

However, if you did go to Google and searched that phrase you’d get a series of results (see them here) that are all to do with DIY instructions about how to put up shelves. However, none of them on the first couple of pages (how many of us go beyond the first couple of pages when looking for something anyway?) provide suggestions as to what type of drill would be the best choice for such a job. So, if I were someone who might be looking for a ‘drill for putting up shelves’ how would I know what drill to buy and where to buy it from?

This might be an extreme example but do you see my point?

Often there is a difference between how we view ourselves, how we describe ourselves, the things we sell and how others (our customers) describe what they buy from us.

It’s all about language and how we use. Too often do I come across businesses that get lost in the technical day to day language of what they do that they forget that the way that they talk about what they sell may be very different to the language used by customers that buy their product.

I know these differences exist from personal experience when a couple of months ago I asked my newsletter subscribers about why they bought from me or what they thought was my Unique Selling Proposition (USP). I wrote about the results in Find out if your marketing and your business are saying the same thing to your customers and those around you.

The results were fascinating and illuminating and have helped me better understand how to reach my customers in ways that fit with what they are looking for.

So, how do your customers find you? What’s their journey to your shop or front door or website or meeting place? And, are you using their language to help them find you?

Top 5 Tips for the New Tax Year

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Top 5 Tips posts from the SME Blog are always full of hints and tips for small, home & micro business owners.

1. If you found the tax deadline to be very stressful, it is likely that you are doing something wrong throughout the year. Use this opportunity to get more organised and get your books in order – try to post transactions daily to your accounts.

2. Halfway through the year you should conduct a review of your books to see if everything is in order. Ask your accountant if you want an expert opinion too.

3. Remember to adjust the value of your business assets to account for annual depreciation.

4. Consider introducing some employee benefits like health insurance or childcare subsidies. Not only will they be made very happy and less likely to leave, you should be entitled to tax breaks.

5. Update your estimated totals for the previous year and replace them with the actual figures now they are known.

Tips to bring business success

Running a business, given its share of rewards and risks, could be a very daunting challenge. It is commonly thought that running a successful business requires large amounts of capital, hundreds of employees, to name a few – this doesn’t necessarily have to be the case.

In this difficult economic climate, running a business is made a much harder task. If you are willing to accept the challenge, then you must do everything in your power to enhance your chances of success. There are a few tips to help bring success – they could increase your odds for success.

1. Define the business idea

You could go to bed and dream of an idea that could grow your business. Once you’ve come up with an idea, you need to ensure that there’s a market for it. Your business idea doesn’t need to be new, but it needs to distinguish itself from the competition. Document your idea and welcome feedback (positive or criticism) from trusted industry experts as this could help you modify your project.

2. Make a Business Plan

A concise and effective business plan is a very big step towards success. Without any doubt, the most important item on your success checklist is the business plan. It is a description of the market environment, an analysis of your business’ strengths and weaknesses and a template from which your subsequent plans will be developed.

The business plan could be a short MS Word document. However, the document should provide information about your business’ size, management team and financial statements, amongst others.

A business plan should convincingly show evidence that your business can sell enough of its products or services to make a satisfactory profit and be attractive to potential investors. However, in order to be able to write a business plan that will ‘wow’ an investor instantly, you need to demonstrate a solid knowledge of the market.

3. Stay on top of your cashflow

Once you have developed a sharp business plan, you can begin to identify your funding needs. Once you’re in business, cashflow is king. Many businesses fail because they run out of cash, even though they have solid business plans and staffing levels.

Stay on top of your cashflow and be wary of accumulating unpaid invoices with your customers – you do not receive any income if you fail to collect sales payments from your customers. If this is the case, an invoice finance facility could release up to 90% of the value of your outstanding sales ledger, usually within 24 hours of raising an invoice.

4. Be aggressive in marketing

How do you reach out to the public? How do you improve your brand’s awareness? It’s simple – marketing. The final step in the success ‘ladder’ involves creating an ongoing marketing strategy.

Develop a marketing plan that describes how you will make profit via sales to new and repeat customers. Once you’re in business, you need strong marketing skills and management tools in order to stay in business. Remember, your competitors are watching you.

Your marketing strategy will guide you on how you are going to penetrate the market. Furthermore, the strategy could sell your company to capitalists in order to raise the funds needed for your business.

GUEST BLOG: This guest post is written by Sema Fongod from Touch Financial, the UK’s largest invoice finance broker.

Getting into bed with the celebs

Not about frocks

Keep up won’t you; I’m not asking you to actually sleep with the celebs. I don’t allow anyone to sleep with me. Simon Cowell’s unofficial biography mentioned Dannii Minogue but not me. Yet, coincidentally, I also have a chic shorter ‘do and a couple of designer frocks with an of-the-moment statement shoulder.

No, what I want you to do is consider why government folk, like your Brit Prime Minister, David Cameron, choose celebrities and big company chiefs to advise them on promoting and supporting business start-ups. Put it another way: why don’t your government ask people who have started and are currently running micro businesses to advise them on enterprise policies?

For example, they could use Stefan Topfer instead. Stefan is the Editor of The Small Business Blog and is a highly successful entrepreneur. Then there’s my hopeless agent and highly unsuccessful entrepreneur, who still knows a thing or two about starting and running micro businesses, Tony Robinson OBE.

Not about self-employment

The answer to my question is ‘charisma’. This is something the glampreneurs and fat cats have but the aforementioned German and Yorkshireman do not. Perhaps they’re messy eaters too, especially with posh nosh. You see your government like to portray starting your own business as something anyone can do. In fact they want everyone to do it whilst the big corporates, that are running the country, lay off thousands of employees. It makes the unemployment figures look acceptable.

Furthermore, the Banks and Big Companies want the 6% of start-ups that become substantial businesses as their customers and the glampreneurs want to sell all the start-ups their books and events.

It is about aspiration

Celebrity spokespeople will stay ‘on message’ for government. On message is that entrepreneurs are sexy and wealthy but the self-employed are the great unwashed. On message is that successful start-ups need to invest in financial services (loans, insurance and pensions), utilities, technology, and management and business skills – plus have a volunteer mentor, who may not have started and run their own business, on their shoulder.

Government and corporate leaders legitimise these messages about enterprise, such as, ‘Business in You’, as important for ‘trough filling’. The trough is filled with lots of dosh from start ups buying lots from big companies, taxation and lack of pay out to the welfare state and corporate social responsibility. The public sector and big company leaders keep filling the trough even as they lay off thousands of their employees.

Off message

Business owners, like Stefan Topfer and Tony Robinson OBE, recommend an alternative approach which is that people starting a business are best to bootstrap, test trade, not borrow, and should spend most of their personal time winning customers and managing cash flow.

Furthermore, they suggest that the best help they’ll get will be from other self-employed and micro business owners and that they may need to avoid supplying big corporates as they’ll pay them after, an average, 80 days. In fact, this German/Tyke combo hardly recommend start-ups do any of the stuff most government spokespeople, glampreneurs and corporate leaders do.

So now you know why government get into bed with the celebs.

Who can you trust to help you and your biz?

Who can you trust to help you to survive and thrive?

There is a better way of getting help than from Government and Big Company funded start up and micro business support programmes. That’s not to say we don’t want their help and a lot of these free offers of help are good and needed.

Many of my friends and colleagues that are excellent micro business advisers and mentors give their time free to help on many of these programmes. However, whether you get one of these excellent advisers and mentors is a lottery.

Not all help is good for you and your business.

It shouldn’t be pot luck as to whether you get good help or not. In fact some of the help on offer, sadly, should carry a health and wealth warning.

UK examples of stuff that may be ‘Hot or Not’

For example, in the UK we’ve got a plethora of government backed initiatives, often with Big Company offers, designed to help start-ups and small businesses, such as ‘There’s a Business in You’; ‘Start Up Britain’; ‘LEPs’; ‘College start up courses ’; ‘Business Link’; ‘Mentorsme’ and ‘Self-employment programmes through A4e and other major welfare to work providers’.

On top of this there are lots of awards and business pitch competitions sponsored by Big Companies where the winner will get money plus help from a corporate executive or TV celebrity entrepreneur as part of the ‘prize’.

Beware The Know It All Executive

For 26 years now, along with hundreds of other business owners, I’ve warned against the many advisers that think because they’ve been in a senior management job and had some training in coaching, advising, consulting or mentoring that they possess the know how to support start-ups and micro-business owners.

Starting and running your own micro enterprise is not, primarily, about formal research, planning, loans and management skills. Indeed, most corporate managers are lost without a formal business plan, a budget with money to spend already there and some staff.

Worse still, many of the people that design the start-up or micro business owner support programme or competition, that these corporate executives will act as advisers or mentors for, have no experience of starting or running their own micro enterprise.

Blind Alleys

It is the blind leading the blind as no-one knows, including the prospective or existing micro business owner, whether it is useful or dangerous help being offered. Even the big company product and service discounts that are part of the support or prize package may be stuff that you don’t need and may be very unhelpful to getting on with the business of winning and keeping customers.

As Lord Alan Sugar says ‘The last thing you want is government interfering in business because they don’t know what they’re doing. What you want is for them to create a level playing field’

The Better Way

So, recognising that many start-ups may not be able to pay for micro business owner friendly, professional advice what is my better way.

Only allow yourself to be advised, coached, trained or mentored by someone that other micro business owners can vouch for.

Always ask the adviser or mentor at the very first meeting what experience they have of starting and running a micro business (0-9 employees) and if you’re not convinced ask for someone else to help you that other micro business owners can also vouch for.

The Rocking Better Way

As you may know, I’m a co-founder of what will be the biggest self-help community of micro business owners in the world – the Enterprise Rockers.

We help each other to, as Lord Sugar recommends Government should do, level the playing field. No obstacles to our opportunity to succeed. We also trade with each other and help each identify what does help us and what doesn’t.

If you’ve started and registered your business -join our movement and ask other micro business owners what and who is best to help you to survive and thrive. You’ll find that the best helpers are Enterprise Rockers too.

In addition and coming soon , if you can afford to pay for professional advice, the Enterprise Rockers are creating a directory of micro business friendly, proven, practical, professionals. They’ve all started and run their own micro businesses. Our directory will be called SpeedBizSolutions and it takes the risk out of those times you’re looking for an independent professional to help you and your business.

There’ll be free help too if you’re not sure what you’re looking for. See you in the Rockers!

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